Platform e-Invoicing – Prepare your business for using obligatory e-Invoices (KSeF)

The legislator introduced legislation to establish a system of continuous transaction control. The Polish system called the National System of e-Invoices (KSeF) was made available to all taxpayers in 2022 for voluntary use.

In the second quarter of 2023, the plan is to introduce obligatory issuing of e-Invoices. Legal basis: Act of October 29, 2021 amending the act on tax on goods and services and other acts (Journal of Laws of 2021, item 2076).

What is KSeF?

The National System of e-Invoices (KSeF) is an ICT system for sending, receiving and storing structured invoices. After entering the invoice data, it assigns a unique identification number to the document and verify the data compliance.

What is a structured invoice?

The VAT Act defines a structured invoice as “issued using the National System of e-Invoices with an assigned number identifying the invoice in the system”.

A structured invoice is issued in accordance with the model specified in the regulations. It contains all of the elements that the VAT Act requires in relation to invoices, as well as non-obligatory fields found in business transactions. The structured invoice is in XML format.

The invoice will be considered issued and delivered on the day it is sent to the National System of e- Invoices.

Benefits of using e-Invoices 

  • Save time and eliminate errors
    Storage, archiving, entering cost / purchase invoices.
  • Improving the circulation of documents
    Elimination of disappearing invoices, the possibility of accelerating the approval process, elimination of sending invoices by e-mail.
  • Improving the circulation of documents
    Removal of paper work may speed up the circulation of documents and thus reduce payment delays.
  • Safe exchange of documents and data
    Encrypted file transfer, digital signatures and secured systems make e-Invoicing the most secure way to send and receive invoices.

Technical and operational support 

In addition to MS POS KseF Platform, which we provide to our clients, we also help in procedural and technological matters. Our services include comprehensive support in the preparation of the system in the data model, to obtain information tailored to the needs of every company.

  • Identify all required and optional fields in a structured invoice
  • Identification and integration of data sources (IT, billing, logistics systems, etc.)
  • Mapping and optimisation of existing processes: issuing, receiving, data and information flow, document circulation
  • Adaptation of the Microsoft Dynamics AX2009 / 2012 system to atypical posting of cost invoice, corrections and project invoices in AX2009

Prepare your company for the use of mandatory e-Invoices (KSeF)!